Factors of communication

Basic factors of communication

Systematic Barriers Systematic barriers to communication may exist in structures and organisations where there are inefficient or inappropriate information systems and communication channels, or where there is a lack of understanding of the roles and responsibilities for communication. While every sender craves positive feedback, the fact is that confused, contentious or angry feedback provides an opportunity to bridge communication differences, provided that the two-way communication between the sender and recipient remains honest and sincere. All are indicative of attention and linkage. Embrace the value of active listening. You can also encourage the expression of the two other key factors in effective communications: questioning and paraphrasing. Emotional Difference Emotions and feelings of the parties involved in communication significantly affect the meaning of communication. People, to be in communication, adhere to the basic rules as given here, and when anyone tries to depart too widely from these rules, they simply do not duplicate him and so, in effect, he goes out of communication. Communication itself is detrimental only when the emanating communication at cause was sudden and non sequitur illogical to the environment. For example, a message that includes a lot of specialist jargon and abbreviations will not be understood by a receiver who is not familiar with the terminology used. If you are not getting this, then you must find a way to prod the listener. Misunderstanding of messages can lead to a very troubling situation for a company. He is as alive as he can communicate.

Always protect someone's basic right to privacy. For example, a receiver with reduced hearing may not fully grasp the content of a spoken conversation especially if there is significant background noise.

factors that influence communication in an organization

Psychological Barriers The psychological state of the communicators will influence how the message is sent, received and perceived.

Emotional Difference Emotions and feelings of the parties involved in communication significantly affect the meaning of communication.

factors of communication pdf

The other factors that organizations need to consider include security, safety, and confidentiality of the channel at play.

Refrain from judging or criticizing.

Factors of communication

It does matter when some entirely unlooked-for answer is given, as in compulsive or obsessive communication, or when no answer is given at all. This is a good way to check in on the listener to make sure that he is following the conversation properly, and has grasped its meaning.

Factors contributing to the importance of communication

In some organizations communication to be documented and taken into record. Urgency of the message The speed at which a message needs to be delivered should dictate the kind of channel that is going to be used. It does matter when some entirely unlooked-for answer is given, as in compulsive or obsessive communication, or when no answer is given at all. Obviously, if you must reprimand an employee, it's better to do so privately and in person. In addition to verbal communication, you communicate non-verbally with body movements and facial expressions. If the message being transmitted calls for high levels of confidentiality then the mode of communication ought to facilitate the process. There is a continuous action of natural selection, one might say, which weeds out strange or peculiar communication ideas. You may intend them for emphasis, but they could be distracting. Differences in perception and viewpoint. Lack of attention, interest, distractions, or irrelevance to the receiver. Barriers to Effective Communication See also: Improving Communication Skills There are many reasons why interpersonal communications may fail. Eliminate or at least reduce your use of hand gestures. In other words, the degree of reality reached in this communication cycle depends upon the amount of duplication. It does not much matter what the answers were or would be as long as they vaguely approximate the subject at hand.
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Barriers to Effective Communication